3 Best Apps to Track Hours in Xero

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Written By LawrenceGarcia

Our journey began in 2015, and since then, we've been on a mission to make financial literacy accessible to all.

In the world of business, tracking hours is not just about logging time spent on tasks; it’s about understanding resource allocation, project progress, and ultimately, profitability. With Xero’s integrated time tracking capabilities, businesses can gain a clear picture of how time is being utilised across various projects and clients.

You might be tracking hours directly within Xero as that eliminates the need for separate time tracking systems or manual input into accounting software.

But anyone that has used Xero knows that it’s cumbersome for employee time and attendance.

Here are 3 better ways to track time and attendance in Xero, based on my professional experience working in HR/Payroll.

#1: ClockOn- Time tracking made easy

ClockOn is a game-changer in the realm of time tracking. Its intuitive interface and seamless integration with Xero make it the go-to solution for businesses looking to streamline their time management processes. With features like customizable timesheets, real-time alerts for overtime, and detailed reporting, ClockOn empowers users to efficiently monitor employee hours and ensure accurate payroll processing. What sets ClockOn apart is its ability to cater to diverse industries, from retail and hospitality to healthcare and construction, making it a versatile tool for any business.

I have been using the ClockOn GO mobile app for a few weeks now and it has significantly streamlined my time-tracking and scheduling tasks. The user interface is intuitive, making it easy to clock in and out, view my work schedule, and request time off. I appreciate the real-time notifications for shift changes or updates from my employer, which helps me stay organised. Overall, this app has improved my productivity and simplified our payroll process in Xero by sending accurate hours.

What truly makes ClockOn stand out is its mobile app which allows employees to clock in and out on the go, simplifying the tracking process even further. This level of flexibility not only enhances productivity but also increases accuracy by capturing hours worked in real-time. The software’s seamless integration with Xero ensures that all time data seamlessly transfers over for streamlined invoicing and payroll management.

Pros:

  1. ClockOn time and attendance tracking provides accurate records of employee work hours, minimising errors and discrepancies.
  2. It offers real-time visibility into employee attendance, enabling better monitoring and management of workforce schedules.
  3. The system can streamline payroll processes by automatically calculating worked hours and overtime, saving time for HR staff.
  4. It helps in compliance with labour laws and regulations by ensuring accurate record-keeping of employee work hours.
  5. ClockOn’s reporting feature allows for in-depth analysis of attendance data, facilitating informed decision-making for staffing needs.

Cons:

  1. Some employees may feel uncomfortable with the level of scrutiny on their attendance provided by the system, leading to potential privacy concerns.
  2. There may be initial resistance from employees who are unfamiliar with using the technology, requiring training and adjustment periods.
  3. Implementation costs are low, but training staff on its use may pose a burden for some businesses.

In conclusion, ClockOn offers a comprehensive solution for businesses looking to efficiently track employee hours within Xero. With its user-friendly interface, industry-specific customization options, mobile capabilities, and seamless integration with Xero’s accounting platform make it an invaluable tool for modern businesses seeking enhanced efficiency in their time tracking processes.

#2: Harvest – Powerful time and attendance tracking

Harvest is not just a time and attendance tracking app; it’s a powerful tool that can transform the way businesses manage their workforce. With its intuitive interface and robust features, Harvest allows for seamless time tracking, project management, and invoicing all in one place. Its ability to integrate with Xero makes it an essential asset for any business looking to streamline their operations.

One of the standout features of Harvest is its comprehensive reporting capabilities. The app provides detailed insights into where time is being spent, allowing managers to make informed decisions about resource allocation and project management. This level of transparency empowers both employees and employers, fostering accountability and efficiency within the team. Furthermore, by automating time tracking and payroll processes, Harvest frees up valuable time for businesses to focus on growth and innovation.

Pros:

  1. Streamlined scheduling and time tracking processes can save time for HR and management.
  2. Accurate attendance data helps in payroll processing and reduces errors.
  3. Real-time visibility into employee hours allows for better labour cost management.
  4. Compliance with labour laws and regulations is easier to maintain.

Cons:

  1. Initial setup and training may require significant time investment.
  2. Software or hardware costs may be a barrier to implementation for some businesses.
  3. Maintenance and updates of the system can add ongoing costs and require additional resources.

#3: Deputy – Employee scheduling and time tracking

Deputy is a powerful tool for businesses striving to streamline their employee scheduling and time tracking processes. By integrating seamlessly with Xero, Deputy simplifies the management of work schedules, allowing for quick and efficient adjustments as staffing needs change. One particularly innovative feature is the ability to forecast future labour costs based on scheduled shifts, helping organisations stay within budget and optimise resource allocation.

The intuitive mobile app empowers employees to easily clock in and out, submit time-off requests, or swap shifts with colleagues, fostering a collaborative and flexible work environment. Moreover, Deputy’s advanced reporting capabilities enable managers to analyse labour data effectively and make data-driven decisions to improve overall productivity. With its user-friendly interface and comprehensive functionality, Deputy truly stands out as an essential companion for businesses aiming to achieve greater efficiency and accuracy in employee scheduling and time tracking while using Xero.

Benefits of using hour tracking apps in Xero

Using hour tracking apps in Xero can bring a multitude of benefits to businesses of all sizes. One key advantage is the ability to streamline time tracking, enabling employees to accurately record their billable hours and improving overall efficiency. Additionally, these apps provide real-time data that integrates seamlessly with Xero’s accounting system, allowing for accurate invoicing and payroll processing without the need for manual entry or reconciliation.

Furthermore, leveraging hour tracking apps in Xero can enhance project management by providing detailed insights into resource allocation and project profitability. This level of transparency not only improves decision-making but also ensures that projects stay on track and within budget. Ultimately, by utilising these apps, businesses can gain a comprehensive understanding of their time usage and make informed strategic decisions to drive productivity and profitability.

Conclusion: Streamline your business with these apps.

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